Displays, Exhibits, Distribution of Free Materials

General Policy

The purpose of the library’s exhibits, displays, and distribution of free materials in the library is to stimulate interest in books and reading. The placing of exhibits, displays, and free materials for distribution other than those which pertain to the library is not a right but a privilege and subject to review by the Board of Trustees.

A. Procedures and Regulations

The Director or the Director’s designee may grant the privilege of placing exhibits, displays, and materials for free distribution subject to the following conditions:

  1. No poster, display, exhibit, pamphlet, brochure, leaflet, booklet, or other material shall be exhibited, displayed, or placed in the library for distribution without permission from the Director or the Director’s designee.
  2. No outside organization or individual shall be permitted to display, exhibit, or place in the library for distribution or circulation any materials, leaflets, petitions, or posters which advocate the election or defeat of a candidate for public office, or which advocate an affirmation or negative vote for or against any proposition, whether political or otherwise, or which advocate or solicit consideration of any particular religion.
  3. No organization or individual shall be permitted to place in the library any box, receptacle, or canister which solicits a donation, nor shall any poster, display, or material for distribution be permitted which advocates or solicits consideration of any product or item sold by any commercial or charitable enterprise; however, posters or materials for distribution announcing bazaars or other such events may be displayed, provided that the organization meets the criteria for consideration, there is space available, and the item does not exceed the maximum dimensions.
  4. The library assumes no responsibility for the preservation, possible damage, or theft of any item displayed or exhibited. All items placed in the library are done so at the owner’s risk.
  5. All materials must be self-explanatory. The library staff will not be responsible for providing any additional information concerning an organization or activity. Display of materials does not imply library sponsorship or endorsement.
  6. Materials will be posted for a maximum of three (3) weeks. The length of time may be less depending upon priority ranking of the group and space availability.
  7. Only the Addison Public Library staff is allowed to place items on the bulletin board or material distribution holders.
  8. The display areas are reserved for single events/activities only. They are not for ongoing, long-term activities. The ongoing, long-term activity types of materials are located in the Adult Services’ file behind the reference desk.
  9. Materials within the same priority ranking will be displayed according to first-come, first-served basis.
  10. The display areas will not include recruiting events for membership or students.
  11. The library will not display any calendar of events listing activities for more than three months, applications, booklets, schedules, or newsletters (other than the library’s newsletter).
  12. The items in the material distribution holders may be no larger than 8 ½” by 11.” Posted items’ maximum size is 14” by 26.” Only single-sheeted, one-sided materials will be placed on the bulletin board.
  13. If the material is mailed to Addison residents, the item will not be displayed.

B. Priorities for Public Bulletin Board and Material Distribution Holders

Since there are more requests for displays, exhibits, and distribution of free materials than the Addison Public Library has space to accommodate, the following priorities will be instituted, with 1 representing the highest priority:

  1. Library-sponsored programs
  2. Tax-supported institutions located in Addison
  3. Nonprofit organizations located in Addison*
  4. Other institutions supported by local taxes
  5. Author and storytelling events
  6. Other libraries and library organizations
  7. Plays, lectures, concerts, and festivals sponsored by nonprofit groups located in the near western suburbs and DuPage Library System communities*

*Please note that a tax-exempt letter may be required if the library staff is unfamiliar with the organization or group.